How to Export from Exchange Mailbox to PST without Outlook


For the benefit of their mailbox data, many customers prefer to Export from Exchange Mailbox to PST file format. Users who are employed by large organizations are familiar with the PST file format. It is used to hold all of the organization’s daily data. For security reasons, every user now wants to export their Exchange mailbox to PST. One Outlook feature that lets users access their data at any time is the PST file.

Every user is eager to find the fastest and most efficient approach to convert their Exchange mailboxes to PST. Users convert all of their data to PST file format for a variety of reasons. In the upcoming blog, we’ll go over every step of the procedure and offer our recommendations for how to complete it.


The purpose of exporting an Exchange mailbox to PST

Users are anxious to start the process of moving all of their data to a PST file, but first, they need to understand why they are doing it. Users find it challenging to export their Exchange mailboxes in PST format. Here, we’ll discuss a few of the process’s motivations.

  • It is common knowledge that a PST file can be moved, thus users should move all of their important data to one as it will be safe and secure. Users are thus urged to swiftly export their Exchange mailboxes to PST.
  • Exchange mailboxes have storage capacity, therefore exporting all of your mailbox contents to PST users will make room for more data.
  • From any device, at any time, or place, the PST files are simply accessible. Because the platform is widely utilized, it is therefore simple for users.
  • Many large organizations worry about the protection of their data and save important information in PST files.
  • Users can protect their data by creating passwords for their PST files, which solves this issue.

Ways to export a mailbox from Exchange to PST

Users will have two options to complete the operation and export all of their Exchange mailbox data to PST file format: a manual technique and an expert third-party solution. Users are free to select one of the two accessible methods. When done by hand, the process can be complicated and time-consuming to complete. As a result, because it will take less time to finish the full procedure, consumers are advised to attempt the expert third-party solution.

Exchange mailbox export to PST by manually

Users who want to utilize the manual technique are advised that there are two methods available for exporting an Exchange 2019 mailbox to a PST file format. The steps to do the process manually are shared below.

1.    Exchange Administration Hub

  • First, log into the Admin Center to start the job.
  • Then choose the recipient by tapping it, and then select the mailbox option.
  • The refresh choice will now be surrounded by extra possibilities.
  • Next, select Export to a file by clicking on it.
  • Before selecting the mailbox to export option and pressing the Next button, a new wizard will launch.
  • After choosing the location, click the Next button.
  • Check and uncheck later based on circumstances. If users would want to get it when the procedure is finished, they can also supply an email.

1. PowerShell Invocation

  • Export the user’s PST mailbox.

-Mailbox “mailbox name” -FilePath \\ServerName\FolderName\nameoffile.pst -New-MailboxExportRequest

  • Using New-MailboxExportRequest

-Mailbox “mailbox name” -FilePath “\\ServerName01\FolderName\nameoffile.pst,” export an archived mailbox to PST. AArchive

  • PST export for a shared mailbox

\\ServerName02\Folder\nameoffile.pst -FilePath \\MailboxExportRequest -Mailbox “name of the shared mailbox”

  • Export a specified time frame

A new mailbox export request with the content filter {(Received -lt ’03/09/2022′)-and (Received -gt ’03/09/2021′)} is sent to mailbox user 1 with the filepath \\ Exchange\{PST}\{file-name}.PSS

Why not use the manual way

Users who choose to complete the work manually are advised that this approach has been employed in the past. On the other hand, new technology has been introduced for consumers over time. Here are some of the manual method’s drawbacks that users should be aware of before choosing.

  • The manual technique requires a lot of time and effort to complete the work. Thus, the process will be completed quickly for people with extensive technical understanding.
  • Users run the risk of losing important data, thus there’s no guarantee that this approach will keep data secure.
  • Using manual techniques exposes users to both technological issues and human mistakes.

Why Opt for a Professional Tool for the Task?

All people who are eager to complete the work are request to test the expert third-party tool for instant task execution. We encourage users to begin the process by attempting to use the GainTools Export from Exchange Mailbox to PST Tool. The software has a strong interface that will facilitate an easy-going procedure throughout.


  • Exchange mailbox recovery is made completely possible by the Software.
  • It can restore data to the desired place and recover inaccessible EDB files.
  • Any size of Exchange EDB files is converting easily.
  • Free demo versions are also given.
  • Export EDB files to Office 365, Live Exchange.
  • Supports all Windows and Exchange Server.


We have provided a utility in the blog post above that allows customers to export their Exchange 2013 mailboxes to PST files. Please check it out. Users can learn more about the tool by utilizing the free trial version provided by the Software.

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